How to Use a QR Code for Wedding Photo Sharing

QR codes have become the go-to solution for wedding photo sharing. Instead of asking 150 guests to download an app or email their photos, you simply place a QR code on each table. Guests scan it with their phone camera and upload their photos in seconds.

Here's exactly how to set it up for your wedding.

How QR Code Wedding Photo Sharing Works

The concept is simple:

You create a shared photo album with a service like Keepix
The service generates a QR code that links directly to your album's upload page
You print the QR code on table cards, place cards, or signs
Guests scan the code with their phone camera — no app needed
They select photos from their camera roll and upload
Photos appear in your album automatically

The entire process takes about 15 seconds from scan to upload. That's the kind of simplicity that works at a wedding reception.

Step 1: Create Your Photo Album

Sign up for a photo sharing service that supports QR codes. With Keepix, you create an account, name your album (e.g., "Sarah & John's Wedding"), and your QR code is generated automatically.

You'll also get a short link (like keepix.us/sarah-john) that you can share alongside the QR code for guests who prefer typing a URL.

Step 2: Design Your Table Cards

Your QR code needs to be printed somewhere guests will notice it. The most popular options are:

Table Cards

Small cards placed at the center of each table. Most common option. Guests see them while seated.

Place Cards

Individual cards at each seat. More personal but more printing. Works great for smaller weddings.

Welcome Sign

A larger sign at the entrance. Guests scan on the way in. Best paired with table cards as a reminder.

Bar Signs

Place near the bar or cocktail area. People tend to have their phones out while waiting for drinks.

Step 3: Print and Place

Print your QR codes at a size that's easy to scan. For table cards, the QR code should be at least 2 inches (5 cm) square. For welcome signs, go bigger — at least 4 inches.

Tips for printing:

Use good contrast — dark QR code on light background
Include a short instruction line: "Scan to share your photos!"
Add the short link below the QR code as a backup
Print on card stock, not regular paper — it looks better and holds up
Test scan before you print the whole batch

Step 4: Enjoy the Reception

On the day of, your QR codes do the work for you. Guests scan, upload, and you'll see photos streaming into your album. If you set up a live slideshow (which Keepix supports), uploaded photos can appear on a screen in real time — always a crowd favorite.

Step 5: Collect the Stragglers

Not everyone uploads during the reception. After the event, share the album link via text or email to remind guests to upload their remaining photos. Most services let guests upload for days or weeks after the event.

Why QR Codes Beat App Downloads

QR Code Approach

Scan and upload in 15 seconds
Works on every smartphone
No account creation needed
Grandma-friendly
90%+ guest participation

App Download Approach

Download, install, create account
App store compatibility issues
Account/login required
Often confusing for older guests
20-40% guest participation

The numbers speak for themselves. When the barrier is low, more guests participate, and you end up with more memories to treasure.